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Council approves Good Parkway South Trail design contract after rejecting delay condition
Summary
Council approved a $89,462 contract with George Butler Associates for the Good Parkway South Trail 5–2 after voting down an amendment that would have delayed a notice to proceed until the watershed study and final scope were returned to council.
The Raymore City Council on June 22 approved on second reading Bill 4034, awarding a contract to George Butler Associates, Inc. for design and construction oversight of the Good Parkway South Trail in the amount of $89,462.
Council member Baker moved to amend the approval by adding a condition that "no notice to proceed shall be issued under this contract until the final negotiated scope of services has been completed and returned to the city council for review and approval at a public meeting." Baker explained the amendment was intended to ensure the trail design would reflect results of the upcoming watershed study and provide a final deliverable for council review. The motion to amend was seconded.
City staff and the council attorney cautioned that changing contract conditions after first-reading approval could be problematic without consulting the vendor and might require renegotiation; staff noted the watershed study will inform the trail design but that the park board previously reviewed the initial design. Council discussion referenced the sequencing of the watershed study and trail design and which body (park board or council) should review final parameters.
The motion to amend failed on a 2–5 vote. The underlying motion to approve Bill 4034 then passed 5–2. Council members who voted against the contract said they were concerned about approving a design contract before the watershed study clarified constraints; supporters said the contract is consistent with park board review and that vendor assurances had been given about coordinating design work with the watershed study.
Council also discussed potential next steps: staff indicated they would continue negotiations and scope finalization with the vendor and that change-order authority was available within established budget constraints. The transcript records the amendment language and the attorney's caution that the vendor may not accept a post-approval contract alteration.
