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Votes at a glance: emergency declaration, project bids, equipment purchases and claims
Summary
At the meeting the district approved multiple motions including emergency authorization for Old Ridge Road, bid advertising for 38th Place and County Line projects, equipment purchases and payment of claims; several items were tabled for more information.
Key actions the Hoover Sanitary Stormwater District approved at the meeting:
- Emergency declaration and solicitation of emergency engineering and construction proposals for the failing culvert at Old Ridge Road (300 block). Motion approved by voice vote.
- Authorization to advertise and solicit bids for Phase 1 and 2 of the 38th Place/Fillmore stormwater improvement project; staff will advertise April 9 and 16, hold pre‑bid April 30, open bids May 7 and bring award recommendations to the May 12 meeting. Motion approved by voice vote.
- Reissue of bid documents for the County Line culvert project to run concurrently with the 38th Place bid. Motion approved by voice vote.
- Approval of a task order to continue the stormwater inventory (task order 2026‑01) with consultant work to map watersheds and assets. Motion approved by voice vote.
- Approval of booster‑pump/sampler purchase for the main lift station contingent on demonstration of a warranty (quote $3,781). Motion approved by voice vote.
- Approval of a force‑main flushing program modification and a one‑time software/HMI upgrade (quote cited in discussion as $13,680). Motion approved by voice vote.
- Approval of a not‑to‑exceed $1,979 quote to repair or replace the lift‑station awning after storm damage. Motion approved by voice vote.
- Approval of a contract for 2026 maintenance of stormwater managed sites (Davie Resources contract). Motion approved by voice vote.
- Approval of Task Order 12 to evaluate costs/options for septic system elimination (transcript shows task order approved; amount in packet unclear from transcript). Motion approved by voice vote.
- Approval of a one‑time budget not to exceed $1,000 for the Robinson Lake Waterfest community outreach event. Motion approved by voice vote.
- Approval to proceed with asbestos‑removal contract for the wastewater treatment plant and base shop (Aircom). Motion approved by voice vote.
- Financial approvals: SRF claims totaling $251,269 (line items $38,060 and $213,209) and stormwater bond disbursement number 62 for $10,000; the regular claims list for March in the amount of $261,033.40 was approved.
Items tabled for later review included the preventive maintenance program proposal from Roadtorque and the proposed sump‑pump disconnection program (task order 13). Several motions were recorded as approved by voice vote; the transcript did not provide a roll‑call tally for each vote.
