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Gardina approves $1.48M enterprise‑resource planning contract with Tyler Technologies for Eden migration
Summary
The council approved a five‑year contract to implement Tyler Technologies’ enterprise ERP and SaaS services after staff concluded Tyler best met the city's functional needs and migration requirements from the legacy Eden system; estimated total project cost including contingency is ~$1.75M over multi‑year payments.
The Gardina City Council voted 4–0 to approve an agreement with Tyler Technologies to implement an enterprise resource planning (ERP) system and ongoing software‑as‑a‑service subscriptions to replace the city’s aging Eden platform.
Staff told the council Tyler Enterprise ERP offered the most complete package of modules the city requires — finance, payroll, human resources, document handling and reporting — and was able to provide migration support while Eden maintenance winds down in 2027. Staff vetted alternatives, including Workday, Oracle and Springbrook, and said while some alternatives were lower cost they lacked certain modules or required additional third‑party integrations that would undermine the goal of an integrated ERP.
The five‑year financial profile presented showed an implementation and subscription cost for Tyler of approximately $1.48 million with a 15% contingency bringing a project total to about $1.75 million across the multiyear term. Staff emphasized benefits of the cloud SaaS model including predictable operational costs, vendor‑hosted disaster recovery and regular updates.
Council members asked why the city did not select the lowest bid and whether disaster recovery and offline contingency plans were in place. Staff explained lower‑priced solutions omitted required functionality (for example payroll/PERS reporting) or would require patchwork integrations; Tyler’s migration team and ongoing Eden support while migration proceeds were cited as operational advantages. Staff said the city would maintain EOC (emergency operations center) manual processes to pay employees and operate in the unlikely event of an extended cloud outage. Council approved the agreement 4–0.
Next steps: Staff will execute the cooperative procurement agreement and begin contract implementation and vendor onboarding, with multi‑year subscription charges reflected in the technology/proposed budgets.
