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Elkhart City board approves $4.94M claims docket, renews insurance, and awards asphalt contract
Summary
The Board of Public Works and Utilities approved a $4,939,342.97 claims docket, ratified construction payments, extended contract services with USI and property insurance for the vacant Chase building, authorized a cemetery backhoe purchase, and awarded a $17,000 asphalt crack‑sealing contract.
The Elkhart City Board of Public Works and Utilities on June 16 approved a claims and allowance docket totaling $4,939,342.97 and approved a series of procurement and contract items, including an asphalt crack‑sealing contract and a backhoe purchase for the cemetery department.
At the start of the meeting the board voted to approve the claims docket "in the total amount of $4,939,342.97," as signed by the controller on June 8, 2026. Aaron Coon, deputy controller, told the board the two largest individual claims on the docket were the monthly trash service of $28,352 and a payment to National Construction Enterprises for Fire Station 6 of $41,493.61.
The board ratified partial payment requests for ongoing capital projects, including payment No. 2 to Selge Construction for the Oakland/Third/Jackson project. Jason Simnik, project manager, said the project is progressing and crews were laying asphalt and installing sidewalks with an objective of opening an intersection in time for Friday's Jazzfest.
The board extended client services contract coverage with USI Insurance Services for six months while staff plans a broker RFP later in the year, and it renewed separate property insurance for the vacant former Chase building so the property remains carved out of the city's package policy until it is occupied. Staff said there is no firm date for occupancy.
The board authorized purchase of a replacement backhoe for the cemetery department and the trade‑in of the old machine. The transcript contains a partially garbled price for the backhoe; the board record should be consulted for the exact contract figure.
On the asphalt project the board considered two quotes read aloud at the meeting — Scodell Construction, Inc. for $26,800 and Asphalt Restoration Services for $17,000 — and voted to award quote No. 26‑13 to Asphalt Restoration Services, the lowest responsive bidder, for a contract price of $17,000.
All motions in this series of approvals passed by voice vote. The board also approved multiple event use permits, and there was no public comment before adjournment.
