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Council approves not-to-exceed $85,000 authorization for new parks shop near cemetery
Summary
Council approved staff’s recommendation to proceed with the lowest responsive bid for a parks/shop building near the cemetery, authorizing a contract not to exceed $85,000 to the selected bidder after minor adjustments to the quote.
Staff presented bids for a small parks/shop building proposed near the cemetery and recommended awarding the work to the low responsive bidder after negotiated reductions. The initial low bid in the packet was shown as $107,450; staff asked authorization to proceed with a not-to-exceed $85,000 figure to account for negotiated changes and contingency.
Council discussed alternative space options and confirmed there is no suitable existing city-owned building to accommodate parks operations; staff said current maintenance equipment and trucks occupy shared garage space. After questions about budget availability and possible additional quotes, the council moved to approve proceeding with the bid not to exceed $85,000 (the motion passed in the roll call recorded at the meeting).
The motion included authorization for staff to finalize contract details and execute work up to the approved limit. Staff noted they had set aside $100,000 in the line item earlier because initial quotes suggested a higher amount; the not-to-exceed authorization reflects a negotiated price below that placeholder.
