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Sherman committee approves RFP edits, removes schematic designs and adds referendum disclosure
Summary
The Town of Sherman Senior Center Building Committee on April 7 approved edits to the RFP—setting an RFI deadline of April 29 and a proposal deadline of May 13, removing schematic designs from the RFP, and adding a disclosure noting the $4.45 million referendum amount—then voted to submit the RFP to the Board of Selectmen acting as the Board of Finance for publication.
The Town of Sherman Senior Center Building Committee voted April 7 to approve changes to the request for proposals (RFP) for the Sherman Senior Center project and to forward the revised RFP to the Board of Selectmen acting as the Board of Finance for publication.
Chair Karen Cardillo opened the special meeting at 7:01 p.m. at Mallory Town Hall to finalize edits to the RFP, including exhibits and AIA documents. The committee set April 29, 2026 as the deadline for Requests for Information and proposed a May 13, 2026 deadline for proposal submissions to preserve a four-week bidding period.
Committee members pressed for clarity on the cost figure shown in the RFP. Laura Jagodzinski said the amount was calculated using a formula that includes contingencies and legal fees, and Joel Bruzinski asked whether the committee should include a documented cost breakdown in the packet for transparency. Jagodzinski also warned that contractors might misread the referendum total as funds available for construction costs.
To reduce that risk, committee member Bob Ostrosky proposed adding a disclosure to the RFP: "Please Note, approved amount at Referendum was $4.45 million for the total project cost (including soft cost)." The committee agreed to add language clarifying that the referendum figure represented the total project amount, which includes soft costs and is not necessarily the amount available for construction alone.
The committee also debated whether to include schematic design drawings in Section 2 of the RFP. After discussing the pros and cons, the members voted informally by show of hands not to include the schematic designs in the published RFP (vote 7–3).
With those edits complete, committee member Bob Ostrosky moved to approve the discussed changes and to submit the RFP to the Board of Selectmen acting as the Board of Finance for publication; Carol Sperling seconded. The motion carried, nine in favor and one opposed.
There were no public comments. Chair Cardillo adjourned the meeting at 7:51 p.m. Nicole Zegley, the committee clerk, later filed the minutes.
