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Middlefield Park & Recreation records vacancies for vice chair and treasurer; finance reconciliation underway
Summary
The commission approved the meeting agenda and prior minutes (with a name correction), noted open leadership roles for vice chair and treasurer, and heard that staff are reconciling RecDesk and PayPal records ahead of next fiscal-year budget work.
At its Jan. 8 meeting the Town of Middlefield Park and Recreation Commission confirmed routine business, recorded vacancies for two leadership posts and received an update on financial reconciliations ahead of next year’s budget work.
The commission approved the January agenda (mover Lori Helmedach; seconder Amanda Caccamo) and approved the previous meeting minutes after correcting a misspelling in Old Business that had listed a name as "Chris Helmadach," which the minutes instruct to be changed to Chris Hurlbut. The minutes record Chris Hurlbut as chairperson and Tina Olszewski as secretary; the vice-chair and treasurer positions remain open. Mary said she will remind Bob that the open seat needs to be filled and Chair Hurlbut said he will reach out to Cindy to determine her intentions about remaining on the commission.
In the finance report Mary said there are no firm numbers yet: she is still updating RecDesk and reconciling PayPal transfers and expects that reconciliation to be completed by the end of next week. She said staff will begin work on the budget for the next fiscal year once reconciliations are complete.
Policies and procedures and an updated draft of park rules are being prepared by staff; Mary will circulate drafts to commission members and the commission plans to schedule a public hearing so the public may comment on proposed changes.
Votes at a glance - Approval of the January agenda: mover Lori Helmedach; seconder Amanda Caccamo; result: approved. - Approval of previous meeting minutes (with correction to member name): mover Tina Olszewski; seconder Lori Helmedach; result: approved. - Motion to close the meeting at 20:35: mover Lori Helmedach; seconder Tina Olszewski; result: approved.
Next steps: staff will complete financial reconciliations, circulate draft policies and rules for review, and follow up on filling vacant commission positions.
