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Events committee reviews budget for Boom on the Bayou and schedules Mayor's Ball planning meetings
Summary
Committee members reviewed updated event budget documents showing a $25,000 fiscal appropriation, discussed a $7,800 rollover from the Centennial and asked finance to reconcile sponsorship accounting; the committee also scheduled follow-up planning meetings for the Mayor's Ball.
At the June 22 meeting, the Port Richey Events Committee reviewed an updated budget packet for events, discussed prior balances and set a schedule for follow-up planning meetings on the Mayor's Ball.
Sam from the finance side told the committee that the finance department prepared the updated spreadsheet: "I had the finance department put that together." Committee members reviewed a reported Centennial rollover of about $7,800 and noted a current fiscal appropriation of $25,000 for events. The committee discussed that an estimated $20,000 could be used for fireworks and that sponsorships had been tracked separately; organizers agreed to have finance cross-check prior spreadsheets to reconcile the $7,800 carryover and confirm whether any line items were city funds or sponsor contributions.
Members identified outstanding invoices (porta-potties, banners, and performer payments) and noted approximate amounts to be posted to the event line item. The committee agreed to finalize vendor confirmations before closing expenses and to forward the Centennial accounting to finance for reconciliation.
The committee also set a meeting cadence to accelerate Mayor's Ball planning: three near-term meetings were scheduled for June 29, July 6 and July 13 at 6:00 p.m. Members discussed starting sponsorship solicitation, obtaining three venue quotes and launching ticket and advertising planning at the next meetings.
No formal budget appropriation or final vote was recorded at this meeting; members directed staff to reconcile numbers and return with verified totals.
