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District staff outline $1.5 million Fawn Hollow roof plan; say Stephanie Elementary cafeteria roof is fully saturated
Summary
A district staff member presented technical and cost details for two school roof projects and urged Town Council action on bond funding Oct. 15. Staff cited a saturated cafeteria roof at Stephanie Elementary that requires a full tear-off and a salvageable, re-roof option at Fawn Hollow.
A district staff member told the public the Monroe School District will ask the Town Council on Oct. 15 to consider a bond that would fund repairs including a roughly $1.5 million re-roof at Fawn Hollow and a full tear-off and replacement of the Stephanie Elementary cafeteria roof.
The presenter said the Fawn Hollow project was bid through the US Communities Purchasing Alliance to gain group-buying leverage and attracted three contractors, and noted the states prevailing-wage rules apply to any project exceeding $100,000. "We had three contractors bid within that which lowered the price even more," the staff member said.
Describing the Stephanie Elementary cafeteria roof, the staff member cited a core sample and an engineers inspection: "the core sample was so saturated you could ring it out like a single sponge." The staff member said the saturated insulation reduces the roof's snow-load capacity by about 20 percent, making the cafeteria roof unsafe to defer and requiring a complete tear-off.
Staff listed several cost drivers for Fawn Hollow: extensive rooftop penetrations and 17 large HVAC units that must be rigged and removed with cranes, a defunct solar structure that needs dismantling, removal of 69,000 square feet of gravel, cutting out and replacing wet insulation down to the decking where necessary, and reworking roof drains and plumbing because added insulation raises roof heights.
"You need a crane or rigging to get them off the roof," the staff member said of the rooftop equipment, adding that engineering tests were performed to measure fastener strength and that contingency funds are budgeted in case deck replacement is required once wet areas are exposed. Staff said the Fawn Hollow roof dates to 1986 with some 1989 additions and is currently salvageable, allowing a less costly re-roof with comparable warranty to a complete tear-off.
The presentation emphasized sequencing: cranes and rigging, vacuum removal of gravel, cutting out saturated areas, addressing any failed deck, installing new tapered insulation to code, and then returning multiple trades (HVAC, plumbing, gas) to reconnect systems. Staff said this coordination and the specialized materials and code requirements help explain the overall project cost.
Staff said attorney Frini was reviewing contracts and that they hoped to complete the Stephanie cafeteria tear-off before Veterans Day, with Fawn Hollow likely scheduled for late spring pending Town Council approval. The Town Council discussion of the bond was identified as the next procedural step.
