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Council withholds $1.13M pay application for trail project over incomplete punchlist work
Summary
Carter Lake Council declined to pay pay application #2 for the trail project, $1,129,290, citing unresolved punchlist items from an October walkthrough and agreed to withhold payment pending a follow-up inspection; retainage of 5% (about $15,000) was discussed and members suggested higher retainage if needed.
The council voted to withhold payment on the second pay application for the city’s trail project, citing incomplete punchlist items and outstanding cleanup work from a prior walkthrough.
Staff presented pay application #2 covering work through Dec. 31, 2024, totaling $1,129,290. Members recalled an October walkthrough that identified items the contractor had not fixed. The packet notes a 5% retainage being held (approximately $15,000) and staff said the contractor will need to return in spring to finish seeding, edge cleanup and other items. One councilor proposed increasing retainage to seek attention; others recommended withholding payment until a follow-up inspection verifies completion.
Council moved to withhold the payment until councilor Jason—who led the walkthroughs—confirmed the work was complete; the motion carried on roll call. Staff said the work is grant-funded and the city will need to file payment documentation with the state to be reimbursed under the trail grant.
Next steps: councilor Jason will conduct a follow-up walkthrough in spring; if the contractor completes the punchlist to the city’s satisfaction staff will process payment and submit required grant paperwork.
