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Parks board adopts 25% discount for nonprofits and eliminates small room deposits
Summary
Parks staff recommended a municipal rental policy that gives qualifying nonprofits and government entities a 25% discount on facility rentals and eliminates $25 refundable deposits for small room rentals; the board approved both proposals by voice vote.
Justin, speaking for parks and recreation staff, presented a municipal rental policy that would offer a 25% discount to qualifying nonprofit organizations and governmental entities for facility rentals. Justin said five free events last year cost the department about $13,000 in labor and materials and that reduced rates will help offset staff and setup costs while preserving access for community groups.
On a separate but related item, staff proposed eliminating the $25 refundable deposit for smaller room rentals while retaining a $500 refundable deposit for large events. Justin said small deposits required significant staff time to process and that the city would add language to rental receipts making renters responsible for major damages, with department staff and the city attorney handling any substantial claims.
Committee members asked about exceptions and how staff would keep the board informed of administrative approvals; staff said exceptions would be handled administratively and departmental reports could include summaries of waived fees or free uses. A motion to approve the policy and remove small deposits passed by voice vote.
