Shelby council authorizes phases 3 and 4 of downtown renovation; donor match limits Village share

The Village of Shelby Council on Jan. 26 adopted Resolution No. 05-26 to authorize Phases 3 (design development and construction drawings) and 4 (construction administration) of the Downtown Renovation Project.

The resolution, adopted on a roll call vote of six ayes and one absence (Councilmember Crystal Heykoop absent), directs Village Administration to proceed with contracting and coordination necessary to translate previously completed conceptual design into construction documents, to assist with contractor bidding and review, and to provide construction oversight during implementation. The motion was moved by Councilmember Steve Crothers and seconded by Councilmember Curt Trott.

Council materials estimate the combined professional fees for Phases 3 and 4 at $108,000–$180,000 (based on a 9% fee of final construction costs per the Spalding and DeDecker fee schedule). A private donor has committed to match that portion of the project, which the minutes say would reduce the Village’s out-of-pocket share to an estimated $54,000–$90,000. The council record indicates $1.1 million in written funding commitments to the overall project, with near-certainty of reaching $1.2 million and an overall target of $2 million if additional funding sources—such as housing TIF proceeds—materialize.

The resolution text warns that failure to authorize Phases 3 and 4 at or before the first February 2026 council meeting would delay construction to 2027 and risk increased costs and loss of current momentum. The resolution therefore instructs administration to proceed with necessary contracting, documentation and coordination.

Next steps: Administration will move forward with procurement and contracting for design development and construction administration; any construction contracts or large budget commitments will return to the council for approval.