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Superintendent presents evaluation evidence; committee agrees to electronic form plus wet-signed attestation and to review MCAS before final rating
Summary
Superintendent Matt presented a linked evidence packet and a Google Form to collect evaluation ratings. Committee members raised concerns about MCAS data and recordkeeping; the committee approved using the digital form with a paper/wet‑signed attestation and agreed to review MCAS in October before finalizing the evaluation.
Superintendent Matt presented his FY24 performance goals and an evidence packet the committee will receive as a PDF with embedded links, outlining five priority goals including student learning, management and operations, family/community engagement, culture/professional learning and professional practice. He said the packet contains linked artifacts and a rubric the committee can use to rate performance.
Matt demonstrated a Google Form he built to mirror the paper evaluation and said the form would speed tabulation and cross‑reference each rating to the evidence. He said the form includes the same rating categories (exemplary, proficient, needs improvement, unsatisfactory) and spaces for narrative feedback.
Several committee members urged caution about finalizing the evaluation before state MCAS results are released. Member Lee and others said MCAS data provide important context for assessing district performance and recommended the committee either delay the final rating or schedule a focused meeting after those results are presented. Matt acknowledged MCAS results are embargoed until the following Tuesday and said the committee could postpone the final evaluation.
On recordkeeping, members asked whether electronic capture of responses constitutes a legal signature and how the committee would preserve auditable records. The board discussed options including downloading responses and producing a signed paper attestment. The committee voted to use the Google Form for tabulation but also require a paper/wet‑signed attestation of each member's responses for the district record.
The committee agreed to schedule an MCAS presentation in October; that presentation will inform the timeline for completing the superintendent evaluation (targeting October/November for finalization). Members also discussed forming a small subcommittee to review goals and to recommend updates consistent with the committee's priorities.
Next steps: administration will distribute the evidence packet and the Google Form to committee members; Jody will coordinate tabulation and, where members used paper, staff will enter results. The MCAS presentation will be scheduled in October and the evaluation timeline adjusted accordingly.
