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PBC unanimously recommends extending Vertex contract to oversee Atkinson Pool renovation
Summary
The committee voted unanimously to recommend to the Town Manager a Vertex contract extension not to exceed $166,000 to provide project management for the Atkinson Pool renovation; design is complete and bidding is planned for mid-December.
The Permanent Building Committee voted on Nov. 19 to recommend that the Town Manager extend Vertexs contract to oversee the Atkinson Pool renovation for an amount not to exceed $166,000. Committee members Jennifer Pincus and Craig Blake moved and seconded the recommendation; the minutes record the vote as unanimous.
Combined Facilities Director Sandra Duran said the design phase (including HVAC) is complete with 100% construction documents; Vertex expected a construction estimate on Dec. 2, with bidding in mid-December and a potential award by the end of January 2025. Vertex identified previously omitted budget line items (builders risk insurance, testing, moving/relocation and administrative items) and provided four budget alternatives; Mr. Eberly said all presented budgets will require additional funding, possibly through a Town Meeting article.
Schedule trade-offs were discussed: an earlier March/April construction start could be constrained by long lead times for the poolpak, while an August-September construction window better accommodates Park & Rec summer programs. Mr. Eberly suggested performing pressure testing prior to bidding (which would delay the bid date by about a month) to reduce uncertainty. Ms. Duran advised keeping the current bid schedule to allow time for a Town Meeting funding article; Mr. Blake expressed concern that relying on change orders later would likely be more expensive.
Vertex proposed a lump-sum project management scope using Mike Bonfatti as project manager on a four-day week; an on-site construction site manager was discussed as an optional, higher-cost choice. Sorenson Partners was asked for an estimate of construction administration for an August-November schedule and a $158,000 placeholder has been budgeted for that work; that placeholder does not include additional HVAC design. Committee members also discussed whether any contingency left from the Fairbank project could help fund parts of the pool work.
Next procedural steps recorded in the minutes include proceeding with the Vertex contract extension recommendation to the Town Manager and awaiting construction cost estimates and bids.
