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Otis COA board approves minutes, sets social calendar and trip updates
Summary
At its June 9 meeting, the Otis COA board approved the May 10 minutes, scheduled summer and holiday events (including a July 16 barbecue and a Dec. 4 holiday dinner), confirmed performer and trip sign-ups, and approved an $80 memorial donation to the Otis Ambulance before adjourning at 2:55 p.m.
The COA board in Otis met June 9, 2025, and was called to order at 2:10 p.m. by Chair Kendra Rybacki. The meeting, recorded by Janice Hawley, covered approval of past minutes, summer and holiday social plans, trip updates and a small memorial donation before adjourning at 2:55 p.m.
The board read the minutes from the May 10, 2025 meeting; a motion to accept the minutes was made and seconded and the motion carried (the transcript does not specify who moved or seconded). The minutes were recorded by Janice Hawley, identified in the transcript as the recording secretary.
Members discussed upcoming social events. The June dessert social will be a potluck of cold finger foods. Performer Doug Schmolze is scheduled to perform for a fee of $150. The board set its July meeting for July 7, 2025, and scheduled a barbecue for July 16. Karen Yvon said a friend will cater the side dishes and will charge only for food; Kendra Rybacki said she will purchase meat, rolls, chips and other supplies from BJ's. The transcript records that 27 people have signed up (the transcript does not state explicitly for which event or trip that figure applies).
The board also confirmed a single holiday dinner on Dec. 4 to be held at the Grencock Country Club and to be catered by 'KJNosh'; the membership will be charged $35 per person. Kendra Rybacki said she will inquire about using the organization’s tax-exempt number for that event.
Trip updates were reported: the Newport trip is described as "all set" with the bus company filling remaining spots, the "Neil Diamond" trip is full, and the "Noah" trip has 17 people signed up (trip names and counts are taken verbatim from the transcript). Karen Yvon reported an $80 donation sent to the Otis Ambulance in memory of Russ Loring.
During general business, Dee Loring suggested using the shorthand "D2" when referring to Diane Dubiel to avoid confusion. The board also discussed inviting a food truck to the COA site for lunch; Kendra Rybacki volunteered to gather vendor information and report back.
The meeting adjourned at 2:55 p.m. The minutes were submitted by recording secretary Janice Hawley.
