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Otis Library trustees approve routine reports, note Downes Construction as OPM and review $500/month tech proposal
Summary
At the April 10 trustees meeting, members approved minutes, the treasurer's and director's reports; acknowledged the Selectboard's April 8 decision to retain Downes Construction as owner’s project manager for the new library; discussed a $500/month technology support proposal; and reviewed spring and summer programs.
President Sue Brofman opened the Otis Library Trustees meeting at 6:01 p.m. on April 10, 2025. Trustees moved, seconded and approved acceptance of the March minutes and the Treasurer's report, and they approved the Director's Report.
The meeting noted that Director Carol Reife, who has been leading the Book Club, is leaving; Book Club leadership will transition to Sue Ebitz with assistance from other members. Programming announced for the coming months includes an Instapot class limited to eight participants, a writing class by Lara Tupper scheduled for July 24, and a children's story time with balloons in June led by Aubrey Fournier. Stephanie reported she attended a Wellness Night at FRRSD and will attempt to recruit two presenters for summer programs.
Trustees discussed digital services and subscriptions: Stephanie said she hopes to have Wowbrary active by May 1 at an annual cost of $375. They also noted that the LSTA grant application has been resubmitted; the report did not specify an award amount or a timeline for notification.
On capital planning, trustees recorded that the Selectboard on April 8 voted to retain Downes Construction as the owner’s project manager (OPM) for the new library. Downes representatives are expected to attend the next Building Committee meeting to discuss OPM responsibilities and next steps.
Under new business trustees considered a technology-support proposal. Tom reported he has been in conversation with Jon Charow about a service that would cost $500 per month to cover purchasing new computers on a yearly rotation and to provide timely technical support. The proposal was discussed as an option; no formal motion or vote to contract for the service was recorded.
Friends of Otis Library representative Rosy reported that the Garden Center at Otis Ridge will open on the same day as the Book Sale, May 3, which Friends hope will increase attendance. Trustees said Sue and Tony are researching new sandwich boards for publicity. For an upcoming fair, Otis Police are contacting the Copsicle Ice Cream truck; trustees and volunteers will solicit raffle items from several local organizations, and Larkin Howard will staff the children's area.
The meeting concluded after routine business and scheduling follow-ups, including the Building Committee meeting with Downes representatives and a presentation of new logo options next month. No additional formal contracts or budget appropriations were voted at this meeting.
