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Coolidge workshop reviews personnel policies, lawyer contract and city manager account access
Summary
At a Jan. 7 workshop convened by Mayor Diane H. Causey, Coolidge city officials reviewed personnel and holiday schedules, discussed renegotiating the city attorney contract, considered adding the city manager to city bank accounts, and planned follow-up meetings including securing an IGA for a future vote.
Mayor Diane H. Causey called a City of Coolidge workshop to order at 5:30 p.m. on Jan. 7, 2025, where participants reviewed a range of administrative matters, from personnel policies to information-technology needs.
The meeting focused chiefly on operational and administrative items rather than formal decisions. Workshop participants examined the city’s personnel policy, including holiday schedules and possible changes to leave policies, and discussed the timing and adoption of a revised holiday calendar. Participants also raised workload distribution and scheduling conflicts as implementation concerns as the city integrates several manual processes into an electronic system.
Officials discussed the city attorney’s contract and considered renegotiation; the minutes record no motion or vote on that matter. Attendees also discussed administrative financial controls, including adding the city manager to city checking accounts and changing related passwords. The idea of designating the city manager to serve as a liaison between the council and the city attorney was raised alongside talks about setting clearer expectations for the manager’s role and revisiting charter provisions to clarify duties.
Staffing and equipment needs were addressed: participants discussed purchasing desktop or laptop computers for the public works director to support operations and records management. The workshop also covered the implementation of a proper business license and recertification process to keep city records current.
Looking ahead, attendees planned to reconvene to review a scope-of-services document and to address outstanding agenda items. The minutes note a proposed "Meet and Greet" event to introduce the new city manager to the community. Participants also discussed securing an intergovernmental agreement (IGA) so it can be placed on an upcoming agenda and voted on; the minutes do not specify the IGA’s content or timing.
The workshop adjourned; the minutes include the signature block of Mayor Diane H. Causey and Assistant City Clerk Alisha Bass. The record shows discussion and planning but no formal votes or adopted measures were recorded in these minutes.
