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Region 4 building committee approves small change orders as John Winthrop security work runs slightly behind schedule
Summary
The Region 4 Building Committee met July 17 and approved a QA+M invoice and three contractor change orders for John Winthrop Middle School security upgrades. Architects reported the project is about nine days behind because of underground drainage redesigns; larger sidewalk and entry tie‑in options will return for final pricing.
The Region 4 Building Committee approved payment of a consultant invoice and three contractor change orders on July 17 as the John Winthrop Middle School security upgrade project works to recover from a brief delay.
Erin Benken, architect with QA+M Architecture, told the committee, "Currently, the project is behind schedule by approximately nine (9) days due to unforeseen issues with underground drainage at the site, which required redesigns and committee approvals for change orders." She said the contractor expects site work — paving, concrete sidewalks, stairs and the security vestibule/main office — to be finished by the start of school, and that the district, architect and contractor are preparing a site safety and operations plan to allow reopening while the elevator and handrail work is completed. That plan must be approved by the building official, the fire marshal and law enforcement before normal operations resume.
The committee reviewed project finances as of July 15, 2025. Robert Grissom, finance director and consultant, reported $396,335.68 has been spent of the $1,575,000 project budget; $30,449 of owner contingency has been used, leaving approximately $157,356 available in project contingency.
Votes at a glance: - QA+M invoice #17248 (professional services): $1,411.00 — motion passed unanimously (moved: Kate Sandmann; second: Jim Olson). - Orlando Annulli & Sons PCO #4 (lower elevator lobby wall revisions): add $3,720.45 — approved unanimously (moved: Jane Cavanaugh; second: Kate Sandmann). - Orlando Annulli & Sons PCO #5 (elevator floor finish): add $1,163.17 — approved unanimously (moved: Kate Sandmann; second: Jane Cavanaugh). - Orlando Annulli & Sons PCO #6 (conference room carpet): add $1,231.39 — approved unanimously (moved: Jim Olson; second: Jane Cavanaugh).
The committee discussed two proposals for tying the passenger loading zone, walkway and entrance into the new security entry (Orlando Annulli PCO #7): Option A for $30,925.65 and Option B for $25,880.40. QA+M was asked to obtain additional cost detail and confirm all‑in pricing for both options; the committee will revisit the choice at a future meeting.
Orlando Annulli PCO #8, an ADA sidewalk and curb replacement priced at $53,208.80 (gross), was also discussed. QA+M noted the contract includes allowances of $4,025 and $19,550 that would reduce the net cost to roughly $29,633.80. Committee members said they favor doing the full replacement but agreed it was premature to commit contingency funds; they requested a final change order showing net costs and a list of other potential unknown expenses before approving.
The building committee scheduled its next meeting for 8:30 AM on July 24, 2025. There was no public comment; the meeting was adjourned at 9:19 AM by Chairman Rick Daniels.
