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Saugatuck reviews change order for TMF-funded lead service-line verification project
Summary
At its Dec. 4 workshop the Saugatuck City Council discussed a proposed change order to the Compton Inc. agreement for a $221,600 TMF grant-funded lead service-line verification effort; staff said winter conditions and expanded scope prompted a schedule extension and a $9,757.50 contract reduction offset by additional reimbursable engineering costs.
At a Dec. 4 workshop, the Saugatuck City Council reviewed Change Order #1 related to the city’s Technical, Managerial, and Financial (TMF) grant-funded effort to verify lead service lines and comply with EGLE’s Distribution System Materials Inventory requirement.
The city received a $221,600 TMF grant to complete the verification work. City staff reported that Compton Inc., the contractor, has made substantial progress and submitted the first DSMI report to the Michigan Department of Environment, Great Lakes, and Energy (EGLE). The packet and staff discussion said the proposed change order would reduce Compton Inc.’s agreement by $9,757.50 while adding engineering work that would be reimbursable through the TMF grant.
City Engineer Jon Moxey said remaining field work is expected to resume in March once frozen ground thaws and that much of the planned work — including additional curb-stop investigations — will occur outside of roadway travel lanes, limiting traffic impacts. The council heard that the original bid did not fully account for potholing in frozen ground, a factor driving the schedule change and scope adjustments.
Fleis & VandenBrink, the city’s engineering consultant, proposed extending the project’s substantial completion date to April 1 to allow inclusion of more curb stops and additional investigations than originally scoped. Council did not take a vote on the change order at the workshop; staff emphasized that all expenses remain reimbursable through the TMF grant and that the city expects field activities to pause through winter and resume in spring.
What happens next: staff will return with any formal change-order documents or contract amendments for council consideration, and field work is expected to recommence in March, according to the city engineer.
