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Select Board approves three race permits; organizers must finalize signatures and insurance
Summary
The Select Board approved three special-event permits for repeat-challenge races (June 28, July 19, Sept 27) after confirming expected attendance and cleanup plans; the applicant will submit signed forms and meet insurance requirements.
The West Newbury Select Board approved special-event permits for three race dates submitted by an event organizer, covering an annual repeat-challenge series.
Applicant details: The organizer told the board that the application included registration for multiple race distances and that about 900 total registrations (including a 5K that does not pass through West Newbury) were expected across dates; the half-marathon event that comes into West Newbury typically sees about 500 entrants.
Board review and conditions: Staff and board members requested signed application forms and confirmation of temporary signage and cleanup plans. The applicant confirmed a cleanup crew will remove signs after the race and that route arrows and mile markers are included. Board members discussed insurance limits and asked staff to confirm acceptable coverage. The applicant said signed DocuSign forms exist and that he would supply any hand-signed copies if preferred.
Board action: The Select Board made and seconded a motion to approve the permit for the June 28 half marathon and then moved to approve all three race dates; the board recorded assent and wished the organizer well.
Next steps: Applicant to provide final, signed forms and provide insurance certificates; staff will confirm compliance with any conditions prior to the events.
