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Board authorizes superintendent to contract with Chartwells pending state approval
Summary
The Regional School District 08 board voted to authorize the superintendent to enter a food-service contract with Chartwells pending any required state approval; the motion passed with an abstention noted in the record.
The board discussed results of a bid process for the district's school food service contract and authorized the superintendent to enter into a contract with Chartwells, contingent on state approval.
According to the meeting discussion, individual evaluators scored the submitted bids and Chartwells received the highest aggregate score. The superintendent explained that scoring was completed by individual reviewers and then tallied. "Chartwells was the winner of the bid," the superintendent said during the board discussion. A motion to authorize the superintendent to execute a contract pending state approval was made, seconded and put to a vote; the chair recorded that the motion passed and that an abstention was entered.
Board members raised a procedural question about how points were assigned by category (for example, food quality and menu scoring); the superintendent and procurement lead said the scoring template included suggested point allocations and that some handwritten adjustments were used. The board approved the motion; members did not request the item be removed from the consent agenda for further discussion.
Next steps noted in the meeting: the district will seek any required state approvals before finalizing the contract and will notify the board once the contract is executed.
