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County outlines budget adjustments including OpenGov purchase, Tyler upgrades and two major grants
Summary
Deputy county manager presented Resolution R26-12, detailing budget adjustments and capital items: a year‑one purchase of OpenGov procurement software ($45,394), admin signage ($32,632), Tyler software migration (multi‑year), local road matches, ARPA allocation for a detention laundry project, and grant awards including $875,000 (Community Center USDA) and $737,313.45 (Gila Basin Irrigation).
Deputy county manager reported a multi‑part budget adjustment (Resolution R26-12) the commission will consider at the regular meeting, covering several software purchases, capital needs and incoming grants.
Key items listed in the presentation included a year‑one purchase of OpenGov procurement and contract management software for $45,394 (year 1 of 3 payments), a $32,632 request for updated interior department signage at the admin building, and a multi‑year Tyler software upgrade for the assessor, clerk and treasurer offices to migrate legacy systems to a modern cloud environment. The deputy manager said the Tyler migration is necessary because the current system is reaching end of life and will no longer receive security updates.
Staff also described road‑project match funding requests and a $84,158.45 increase in county fire funds allocated to a Bayard water storage tank project. ARPA funds were listed to complete the detention center laundry project (previously committed but not finished). Road capital requests included $225,030 for the Camino De Pianto Road project. Staff said the county received a Community Center USDA housing grant and state matching funds totaling $875,000 and a Gila Basin Irrigation Grant of $737,313.45; staff also reported receiving roughly 85% of expected reimbursements for Trout Fire department operations.
County manager and finance staff provided background on signage and road-match items and explained how grant reimbursements will be processed. Several commissioners asked clarifying questions about specific line items and the status of work on the Gila Basin irrigation projects; county manager said one small project (Woodrow) remains to complete the irrigation work.
Next steps: The resolution and line items were presented for consideration at the regular meeting; staff said auditors and presentation materials will be available and that additional documentation can be provided if commissioners request it.
