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Middlefield committee approves pay applications and multiple change orders for new firehouse
Summary
The Middlefield Public Safety and Firehouse Building Committee approved a series of change orders, credits and vendor payments for the new firehouse project on April 8, including a $505,529.52 pay application to PDS and credits and change events totaling tens of thousands of dollars.
The Middlefield Public Safety and Firehouse Building Committee on April 8 approved a string of change orders, credits and vendor payments for the town's new firehouse project.
Paul Pizzo, chairman, called the meeting to order at 7:01 p.m. and the committee moved quickly from a project schedule update into formal action on multiple contract items and vendor invoices.
The committee reviewed the design/build team's schedule and a report from the commissioning agent. The commissioning-agent report was entered into the record (document dated April 20, 2026) and Kim Garvis of ATC was noted in connection with that submission.
The committee then considered and approved a series of motions to adjust contract work and pay vendors. Highlights of the actions the committee approved include:
- A motion to approve change event #0014 to reroute existing drainage for an adjusted cost of $5,245.00; motion by Ryan Colwell, second by Kevin Boyle; motion carried.
- A motion to approve change event listed as #0007.2 (water tank excavation relocation) revised to Rev#7.3 with an adjusted cost of $20,320.12 after a $10,000 reduction; motion by Ryan Colwell, second by Kevin Boyle; motion carried.
- A motion to approve change order #15 at a revised cost of $8,137.24; motion by Ryan Colwell, second by Kevin Boyle; motion carried.
- A motion to approve change order #008 (noted as between B&W and overhead/profit PDS) for $28,677.00; motion by Kevin Boyle, second by Bruce Villwock; motion carried.
- A motion to approve change event #0037, a credit for unused unsuitable soils allowance of $5,617.39 (dated 04/07/2026); motion by Steven Tyc, second by Bruce Villwock; motion carried.
- A motion to approve payment to PDS for pay application #9 dated 03/31/2026 in the amount of $505,529.52; motion by Ryan Colwell, second by Bruce Villwock; motion carried.
- Motions to approve two payments to Test Con (Invoice #13294 for $2,964.00 and Invoice #13306 for $1,250.00); both motions by Bruce Villwock, second by Steven Tyc; motions carried.
- A motion to approve payment to Eversource (Invoice #23898898 dated 01/28/2026) for $8,036.37; motion by Ryan Colwell, second by Bruce Villwock; motion carried.
- A motion to approve payment to Arcadis (Invoice #36116062 dated 03/31/2026) for $7,992.50; motion by Bruce Villwock, second by Steven Tyc; motion carried.
- Additional approved change events included: #0031 (haul ledge from water line) for $765.00, #0030 (credit for footing drain) for $1,841.62, #0027 (floor drain in room 103) for $976.64, #0024.1 (winter conditions overrun beyond allowance) for $22,559.19, #0034 (spare conduit to community center on a time-and-materials basis, not to exceed $8,983.79) and #0029 (grease trap piping) for $4,387.89. All were approved by motions recorded in the meeting minutes; individual movers and seconders for these items are recorded in the meeting record.
No members of the public spoke during public comment. With no new business, Ryan Colwell moved to adjourn at 9:02 p.m.; Bruce Villwock seconded and the motion carried. The minutes were submitted by Amity French-Wilson.
The committee did not schedule additional formal votes or provide a timetable for remaining pay applications in the transcripted discussion; the meeting record shows only the approvals noted above.
