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Danville Selectmen ask staff to draft RFP for propane services after supply issues
Summary
Selectmen directed staff to prepare a Request for Proposal for propane delivery to town properties after reports that Suburban Propane missed or delayed visits last year; staff will consult the Road Agent and building managers and use a suggested 21-day response window.
The Danville Board of Selectmen directed town staff on June 15 to prepare a Request for Proposal (RFP) for propane service to town-owned properties following problems last year with deliveries and low fuel at several buildings.
Vale VanDoorne-Freeman, the Selectmen’s Administrator, summarized complaints about Suburban Propane and proposed issuing an RFP to compare vendor offerings, including whether current vendors would respond to an RFP. She said she would consult Road Agent Jimmy Seaver and managers of the Community Center and library to ensure each building's needs are represented.
Selectmen discussed possible contract provisions, including whether an agreement should guarantee discounted employee rates or a locked-in price for the town. Annemarie Inman asked to see details of what vendors would offer town employees if a contract is signed; Vale suggested a 21-day response period for proposals to standardize responses.
No formal vote was recorded; the minutes show the board asked Vale to outline an RFP for review and to coordinate with relevant departments.
