Planning Commission continues site-plan review revisions, extends deficiency deadline to 30 days

At the Sept. 4 Planning Commission meeting, the commission reviewed proposed edits to the site plan review ordinance and agreed on several procedural clarifications intended to streamline submittals.

Heather Armstrong, the Village Manager, summarized proposed changes: the zoning administrator should provide an application form that may include a checklist of required materials; the deadline for the village manager to provide a list of deficiencies on an incomplete application should be extended from 14 days to 30 days; applicants must supply six copies of the site plan and one copy of the application form for submittal; and certain technical requirements (such as topography) should apply only to the relevant types of site plan review (for example, Type 4 reviews). The minutes also note a numerical discrepancy concerning how many final approved site plan copies the village should retain versus return to the applicant.

Commissioners agreed to review the existing ordinance language to ensure the list of required information is complete and supported the adding of a clause allowing the Zoning Administrator to request "other information as deemed necessary". The commission tabled the discussion at page 37 of the redline document and indicated it will continue the review at a subsequent meeting.

Next steps: staff will reconcile the copy-retention counts, incorporate the agreed 30-day deficiency window into the draft ordinance, and return a revised draft for commission review.