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City manager outlines installment plan for Brad Day grant award fees
Summary
City Manager Mark Musselwhite presented payment and reimbursement terms for consultant Brad Day tied to multiple grants and proposed staggered four-installment schedules for two $30,000 award fees; City Attorney Thomas Mitchell said contract terms obligate payment once a grant is awarded and accepted.
City Manager Mark Musselwhite presented a letter at the July 1 work session clarifying payment and reimbursement terms tied to consultant Brad Day and several grants, including Georgia TAP Grants, a GA DNR Tire Grant, the Land and Water Conservation Fund (LWCF) grant, and a GEMA Emergency Communications Grant.
Mr. Musselwhite said Mr. Day has been approved for two of the three grants related to streetscape work and that a third grant is still in process. The presentation included a proposed payment schedule for the TAP projects: two separate $30,000 award fees, each to be remitted in four equal installments of $7,500. For the TAP project involving Georgia and Massachusetts Streets the payments were scheduled for July 18, July 25, August 1, and August 8, 2025; for the TAP project involving City Hall and adjacent areas the payments were scheduled for September 5, September 12, September 19, and September 26, 2025.
City Attorney Thomas Mitchell told the council that, under the terms of the city's contract with Day's company, "the award and acceptance that triggers the obligation to pay the fee." The presentation did not record a council vote; the record indicates obligation arises when grants are awarded and accepted under the contract language.
No formal payment was recorded at the work session; the presentation laid out the timing the city manager proposed for remitting the award fees if and when the grants are awarded and accepted.
