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Commission reviews draft fiscal accountability policy that would centralize purchase approvals
Summary
Commissioners reviewed a proposed fiscal accountability resolution that would route purchase orders, contracts and most reimbursements through the county administrator, set credit‑card custody rules, require three competitive quotes for non-bid procurements, and formalize surplus‑property procedures. Staff will place the draft on the next agenda after clarifying language about backup approvers.
Johnson County staff presented a draft fiscal accountability resolution during the work session on June 22 that would change how county funds and purchases are approved and processed.
The proposed resolution lists eight areas of policy reform: purchase-order approvals to be handled by the county administrator; contracts and new accounts routed to the county administrator for approval; accounts-payable submission and scanning procedures; custody and receipt rules for county credit cards (to be kept in the commission office and checked out for short-term use); online ordering approvals consolidated through the county administrator; routing for state and federal reimbursement requests; surplus‑property requests submitted to the county administrator prior to agenda placement; and a requirement for at least three competitive quotes for procurements not covered by public-bid law.
Commissioners asked whether a second approver should be named if the county administrator is unavailable. Staff and the county administrator agreed the assistant county administrator should be listed as the backup approver and that the chairman could be a fallback in exceptional circumstances. Commissioners asked that the clarified language be included before the commission places the resolution on a new-business agenda.
No final vote was taken; commissioners directed staff to include the assistant county administrator as an alternate approver and bring a corrected resolution to the next meeting’s new-business calendar.
