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Demorest reviews IT upgrades: unsupported police server, Windows 11 PC replacements and phone-system change
Summary
Council members were briefed on an unsupported police server (Quote #020652) and a separate quote to replace eight Windows PCs before Windows 10 support ends Oct. 14, 2025 (Quote #020653); staff also reported migrating the phone system to RingCentral to save roughly $1,000. Funding would come from general fund or water transfer and was not budgeted.
The Demorest City Council discussed several information-technology proposals at the Aug. 5 work session, including replacement of an unsupported police server, replacement of multiple desktop computers ahead of the Windows 10 end-of-support date, and a planned migration to RingCentral for the telephone system.
Council members were told the current police server is no longer supported, that replacement parts are unavailable, and that vendor Quote #020652 would cover product and setup; staff emphasized that failing to replace the server poses significant operational and security risks. A separate vendor quote (Quote #020653) was presented to replace eight computers that still require updates before Windows 10 security updates end Oct. 14, 2025; other computers had been updated successfully.
Staff also reported plans to replace the Windstream phone system with RingCentral, estimating a cost savings of approximately $1,000 by eliminating unnecessary services. In all three cases, staff said the purchases were not budgeted and suggested funding could come from general fund transfers or a transfer from the water fund.
The transcript records these briefings as informational; no formal approvals or funding decisions were recorded during this session.
