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Regional School District 13 building committee awards food-service contract and approves $41,500 feeder credit as Memorial renovation proceeds
Summary
The Building Committee approved award of RFQ bid package 3.11 for food service equipment at the Memorial School renovation and authorized a $41,500 minimum credit for aluminum feeders pending verification, while project teams reported demolition and roof work progress and briefed members on roofing bids and value-management options.
The Regional School District 13 Building Committee on May 28 approved the award of RFQ bid package 3.11 (food service equipment) for the Memorial School renovation and authorized a contractor to begin submittals, and it approved a contractor-proposed minimum credit of $41,500 for using aluminum feeders pending verification by the construction manager and architect.
The committee heard construction updates from QA+ architecture, ONG Industries and STV: mass demolition, canopy and chimney removal, panel demo and abatement are complete in many areas; roof-area work in Area C has started; shoring is scheduled to mobilize June 1. Presenters said steel deliveries and coordination tasks remain a gating factor for some follow-on work.
During the project update the committee was told roofing bids were received that day; the low roofing bidder as transcribed was Gold Seal Roofing, and committee members scheduled scope reviews with bidders before final selections. The committee carried roofing and other value-engineering items as minimum values in contracts and noted final GMP decisions will be informed by upcoming scope reviews and the draft GMP the project team expects to walk through at the next meeting.
On procurement actions, the committee moved and passed a motion to award RFQ bid package 3.11 (food service equipment) for state project 213-0051 to the bidder transcribed in the packet as "Sam Tell Sons" at a base bid of $639,059; the motion was seconded and approved by a voice vote. The record in the meeting transcript does not identify individual roll-call votes.
Separately, members approved a motion to accept a contractor-identified credit of $41,500 for aluminum feeders (section seven) as a minimum value so the contractor may order long-lead material, with the condition that O&G and the architect verify footage and figures; that motion was seconded and approved by voice vote. Project staff said the credit will be written into contracts as a minimum value and later handled as change orders if needed.
The committee also approved two invoices by voice vote: O&G invoice #6 for $719,711.62 (construction manager) and STV invoice #2143 for $15,411.22 (owner's representative services).
The project team continues to track a value-management log that lists potential credits (casework and material swaps) and is maintaining a worksheet for potential change order costs and discovered-condition requests. The committee deferred final decisions on several casework options until the draft Guaranteed Maximum Price (GMP) is reviewed in mid-June.
The meeting record shows the committee entered an executive session earlier in the agenda to discuss bid disqualification; no substantive details from that closed session were disclosed in the public portion of the transcript. The committee also noted that the Board of Education has approved the school name as Three Oaks Memorial School for public references, with grant paperwork to continue to reference Memorial School per state guidance.
Next steps: the project team will complete scope reviews with roofing bidders, verify quantities on the aluminum-feeder credit as requested, continue submittal coordination, and present a draft GMP to the committee at the next meeting for a walkthrough (the draft reportedly will not be distributed in advance).
