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Board discusses hiring outside facilitator for multi-month dynamic planning process
Summary
Superintendent proposed hiring a 'dynamic plan facilitator' to lead stakeholder engagement, visioning retreats and multi-month strategy development; board asked for scope and cost adjustments and asked administration to obtain references and a revised proposal.
The superintendent outlined a proposal to hire an outside dynamic plan facilitator to lead the district's strategic planning this school year, describing phased work that includes stakeholder data collection, dreaming/visioning retreats, strategy development and a refinement phase.
The facilitator's proposal as presented included data-collection work, two board retreat days (dreaming and visioning), multiple strategy-development sessions over several months, and a mix of virtual and in-person meetings. Board members raised cost and logistics questions: whether two full retreat days were necessary or could be combined into a single full-day event, which facilitation sessions must be in person, and whether district staff could facilitate some strategy sessions to reduce travel expenses. The presentation noted the facilitator lives out of state and the proposal currently assumes a number of in-person sessions that may affect the bottom line.
Administrators said they will request references from districts that have worked with the facilitator, will seek an updated proposal with fewer in-person sessions or different allocations of facilitator time, and will return to the board with adjusted cost estimates. Board members recommended frontloading in-person facilitation for stakeholder input and using virtual facilitation where feasible.
No formal approval was requested that evening; administration said it will share an updated proposal and cost implications for board consideration.
