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Council asks staff to renegotiate Twin Rivers contract with stronger controls; RFP if renegotiation fails
Summary
After a staff review of forensic observations, Ovito council directed staff to negotiate a revised management agreement for Twin Rivers (Down to Earth) that adds internal controls and revenue‑sharing language; if renegotiation proves unsatisfactory, the council asked staff to run a competitive RFP before next November's renewal.
Council returned to earlier staff observations about Twin Rivers golf‑course management and Forvis Mazar’s preliminary findings. Staff presented options that included an independent comprehensive audit of operations and controls (Purpose Gray estimate $14k–$20k), a revised revenue‑sharing contract like peer municipalities use, or going to an open RFP.
Council debate divided on three axes: (1) some members wanted a fresh forensic audit to resolve unanswered questions and restore public confidence; (2) others worried an audit alone would not address incentives in a decade‑old contract and preferred renegotiation or a competitive procurement; and (3) the management company urged the council that a negotiated contract and clarified controls would allow it to demonstrate performance and regain full confidence.
Outcome and direction: The council settled on a phased approach: staff will attempt contract renegotiation with specific internal controls and revenue‑sharing language (working with legal counsel and the contract manager). If the resulting agreement does not meet council approval, staff will proceed with an RFP process timed so any new contract award can be implemented prior to or at the next renewal window (the existing agreement requires 90‑day notice before the November renewal). Staff also committed to include the recommended internal controls language in either the renegotiated agreement or the RFP specifications.
Context and operator presentation: Twin Rivers’ manager presented course improvements and performance metrics: rounds increased from roughly 28,000 (pre‑management) to a projected ~58,000 this year; revenues rose from about $865,000 before the contract to a projected ~$2.7M in the current fiscal year after investments in irrigation, greens and other capital improvements. Management highlighted junior‑golf programming and community events as ongoing public benefits.
What to expect next: Staff will bring a draft renegotiation to council for review with proposed control measures and a revenue‑share formula; if council rejects the draft terms, staff will initiate an RFP and report a timeline for procurement and potential transition.
