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Demorest hears proposal for seven‑year maintenance contract for 500,000‑gallon Bear Gap tank
Summary
American Tank Maintenance proposed a seven‑year maintenance and inspection contract for the Bear Gap 500,000‑gallon concrete tank, with fees of $26,786 per year for years 1–3, $8,035 per year for years 4–6 and an adjustable year‑7 rate (max 4%). City staff recommended moving forward to preserve the asset.
Massie Hughes of American Tank Maintenance presented photos and a proposal for long‑term upkeep of the Bear Gap Tank, which he described as a 500,000‑gallon concrete ground storage tank with roof and side‑wall deterioration. Hughes proposed a seven‑year contract that would cover engineering, inspections and the upkeep required during the agreement term.
Hughes said, “The annual fee for contract years 1, 2, and 3 will be $26,786 per year.” He also noted, “For contract years 4, 5, and 6, the annual fee will be $8,035 per year,” and that the fee in contract year 7 would be adjusted to reflect current costs with a cap of a 4% annual increase.
Staff described the tank as not currently included in the city’s routine maintenance plan, unlike other storage tanks. A staff member identified in the meeting as Mr. Popham explained that the city in previous years had secured loans to sandblast and maintain tanks and urged caution, recommending the city move forward with a maintenance program to preserve the asset.
City Manager Mark Musselwhite and staff did not record a final authorization at the work session; the proposal was presented for council consideration and staff recommended placing the item on a future agenda for council action. The presentation included photographic documentation of the tank’s roof and side‑wall issues and a multi‑year cost schedule for budgeting.
Next steps: staff will return the contract proposal to the council for a formal decision, and the item may require budget adjustments or authorization tied to future SPLOST or operating funds.
