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Demorest approves IT purchases; minutes show inconsistent price reporting for server and PC quotes
Summary
Council approved procurement of a GCIC/court server and PC replacements from ACG. The meeting minutes list a quoted server cost of $14,761 but record a motion amount of $14,791; the PC quote is $17,201.92 but the action line repeats the $14,791 figure — the minutes contain a numerical inconsistency that requires staff clarification.
Demorest, Ga. — The Demorest City Council voted Aug. 5 to approve information-technology purchases from ACG, including a GCIC/court server and desktop replacements. The server quote in the record lists a cost of $14,761; however, the minutes record a motion to approve $14,791 and a recorded unanimous (4-0) approval. For the PC replacement (Quote #020653) the quoted amount was $17,201.92, and a motion to approve was recorded; the minutes then repeat the $14,791 figure in the action line, creating an inconsistency between quoted and approved amounts in the record.
City Manager Mark Musselwhite reported year-to-date financials of $62,908.68 against a $150,000 budget for these line items, and council members discussed the potential liability of deferring the server should the city maintain GCIC and court functions.
Councilman Shawn Allen moved to approve the server expense (minutes list $14,791); Councilman Andrew Ferguson seconded and the motion passed 4-0. Councilman Donnie Bennett moved to approve the PC replacements (quote $17,201.92); Councilman Allen seconded and the minutes record approval but repeat the $14,791 figure in the action line. The minutes do not reconcile these differing figures; staff follow-up is needed to confirm exact purchase amounts and to ensure procurement records match vendor quotes.
