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Council OKs brief City Hall closures to organize and digitize records
Summary
Council approved a motion to close City Hall for short periods between March and June to sort and digitize nearly 400 boxes of records, aiming to narrow retained material before contracting scanning services; the decision included safeguards for essential services and public notification.
Council approved a request to close City Hall for a limited period so staff can organize records and prepare materials for digitization. A speaker said the city has nearly 400 boxes of records upstairs and that closing a limited number of days between March and June would allow staff to sort, apply retention schedules and avoid paying an outside vendor to scan unnecessary items.
A motion was made to request City Hall closure for record organization and the digitizing process; council members asked about continuity of essential services during closures and whether additional days might be needed if progress is slower than expected. The motion recorded support in the transcript (members said they were "in favor"). The speaker noted that shredding of records would use a locked bin and a shredding contractor for sensitive items.
The council directed staff to proceed with the planned record‑organization days and to notify the public about closures; specific closure dates and a final timeline were not spelled out in the public transcript.
