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Selectmen review survey quotes for highway and transfer-station site; decision tabled pending funding check
Summary
Board reviewed two quotes for an existing-conditions survey of the highway and transfer-station property (KNA: $2,200; Civil Design Consultants/SEC: about $16,000) and tabled action until staff verifies whether prior sale-proceeds were encumbered or capital reserves can cover the work.
The Sandown Board of Selectmen reviewed two quotes for an existing-conditions survey and mapping of the highway and transfer-station property at its March 23 meeting, then tabled further action while staff confirms funding.
Staff said KNA could hold a previously quoted price of $2,200 for a certified plot plan showing parcel boundaries, wetlands and topography, while the other firm (now doing business as Civil Design Consultants Inc.) quoted roughly $16,000 for similar scope. Board members noted the survey would provide a certified plot plan necessary for any subsequent feasibility or design work for a new highway/transfer-station layout.
The board discussed alternatives — whether to start with the survey to define lot lines and constraints, or commission a combined feasibility study and design. One selectperson warned about reimbursable expenses and asked for a clear list of potential extras to avoid surprise costs.
On funding, the board asked staff to check whether about $17,017.05 of proceeds from a past town property sale had been encumbered at the 2024 audit; if not, government building capital reserves were suggested as an option. Members agreed to table a decision for two weeks while accounting confirms encumbrances and capital-reserve balances.
Next steps: staff will provide the audit/encumbrance status and a list of reimbursable expenses from vendors so the board can decide whether to proceed with the lower-cost survey option or pursue a larger feasibility study.
