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Southern Columbia board approves fiscal items; members require mileage check on used van
Summary
The Southern Columbia Area SD Board of Directors voted to approve fiscal items including vehicle purchases but asked staff to confirm mileage and allow inspection of any used van before final purchase. Members also approved several personnel items and set follow‑up work on Vo‑Tech issues.
The Board of Directors of Southern Columbia Area SD approved multiple fiscal items at its meeting, including the procurement of replacement vans for district use, but directed staff to verify mileage and allow inspection of any used vehicle before purchase.
Board members reviewed bids presented by staff showing options for three new vans or a combination of two new Kias and one used all‑wheel‑drive van. The used van was described in the bid package as a 2020 9‑passenger (10‑occupant) Ford/Transit-type unit supplied through a fleet cycle; the bid did not specify mileage. Board members repeatedly asked staff to obtain mileage details and recommended that a district representative inspect any used vehicle prior to completing the purchase.
The chair called for a motion on fiscal item A; the motion to approve fiscal A was made by Joshua Stone and seconded by Cindy Brassington and carried on roll call. Later the board approved Adams fiscal items B and C as a block on a motion by Josh Rowland and a second by Kendall Heiman. During discussion, staff reported they had located a 2024 E‑150 10‑person van that could meet the board’s price and be under 70,000 miles; members emphasized a condition that any used vehicle above the mileage cap should be brought back to the board for reconsideration.
Board members and staff named multiple vendors in the bids discussion, including Freightliner Body Works, Wolfington (fleet reseller) and local Kia dealers (Sunbury Motors/Shue Kia of Danville). Staff explained some used vehicles come out of multi‑year lease cycles; vendors told staff that vans often cycle out of fleet service around 60,000 miles. The board asked staff to confirm mileage and maintenance records before authorizing final payment or execution.
The board also approved personnel items A through D as a block. Members noted the addition of 'bus and van drivers' to personnel item A and confirmed the administrative authority to execute it per board practice.
The meeting record shows that the board paired the short‑term need to ensure pupil transportation with a cautious procurement approach: approve options now to avoid service gaps, but require direct verification of vehicle condition and mileage before finalizing any used‑vehicle purchase.
