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Fremont council adopts AI acceptable-use policy for staff and elected officials
Summary
The Fremont City Council approved Resolution 2026-035 establishing an AI acceptable-use policy that requires staff review of AI-generated products, sets security limits on uploaded data, and mandates annual review to address evolving risks and vendor integrations.
FREMONT — The Fremont City Council on Feb. 10 approved Resolution 2026-035, adopting an AI acceptable-use policy for city staff and elected officials aimed at setting guard rails for the municipality’s use of artificial intelligence tools.
Chris Gunderson, director of information systems, told the council that AI features are increasingly embedded in vendor products and staff have requested clearer guidance on appropriate use. "It behooves us to have an AI acceptable use policy in place," Gunderson said, adding that the policy requires staff to review any AI-generated output before it becomes a finalized product and restricts what information employees may upload to AI systems.
Gunderson said the policy also calls for regular review. "This policy will have to be changed and reviewed regularly as the state of the industry changes," he said, and staff will reassess it annually to keep the city’s approach current.
Councilman Jensen asked whether the city had consulted the League and confirmed that the policy had been reviewed to the extent possible. Gunderson and other staff said they had vetted the proposal and recommended approval based on potential liability concerns if employees or officials used AI without guidance.
Supporters on the council emphasized the need for a pragmatic approach that balanced innovation and risk. Council discussion focused on accuracy of AI outputs, limits on uploading sensitive data, and the mechanics of staff review rather than an absolute ban. Gunderson said the policy is intended to set expectations that AI cannot be used to produce a final product without human validation.
Council voted to adopt Resolution 2026-035. The council’s action directs staff to implement the AI acceptable-use policy and to return for review as the technology and vendor practices evolve.
The council considered the resolution during the New Business portion of the Feb. 10 meeting; there was no public comment on the item.
