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County moves to require certified surveys and tiered filing fees for map recording
Summary
Real Property and the County Clerk proposed a formal filing process requiring certified survey maps when subdivision approval is required, tax-certification at closing, and a tiered fee schedule ($10 non-subdivision; $25–$100 for subdivisions by lot count); the committee forwarded a draft resolution to implement the process to the full board.
Candy Akin (Director of Real Property) and County Clerk Jake Moer presented a proposed process to align Lewis County with Real Property Tax Law §334 and §503 for filing survey and subdivision maps. The proposed workflow places maps first with the Real Property department to verify whether subdivision approval is required, confirm planning-board signatures when necessary, and ensure tax-certification can be completed prior to county clerk recording.
Moer explained the proposed fees: a $10 fee to digitize and index non-subdivision survey maps, and tiered subdivision filing fees payable to Real Property of $25 for one–three lot subdivisions, $50 for four–nine lots, and $100 for ten or more lots, consistent with maximums authorized under state law. Staff said the fees and process mirror procedures in neighboring counties and have been reviewed by local attorneys, title companies and surveyors.
Committee members asked when subdivision approval is required and how taxes will be handled at closing. Staff said if a town does not require subdivision approval, the filing path stays simple; if taxes are owed, certification steps can be handled at closing to avoid delaying real estate transactions. The committee voted to forward the draft resolution to the full board.
