Board approves new insurance package after detailed presentation from district pool representative

The Cheyenne Mountain School District No. 12 board voted June 29 to approve renewal of the district’s property, casualty, liability and workers’ compensation insurance package following a presentation from the Colorado School District Self Insurance Pool.

Audrey, representing the pool, told the board the pool tailors coverage for public K–12 districts and has updated the district’s building valuations for eight schools to reflect recent cost estimates. She said the pool’s proposal sets the district’s total per‑occurrence property limit at about $204.8 million and is subject to a pooled per‑occurrence cap; the policy would apply a $50,000 per‑occurrence deductible rather than separate wind or hail deductibles. “We don’t set your building values and then walk away,” Audrey said, explaining the pool updates valuations annually to reduce potential underinsurance.

Audrey described the pool’s school entity liability structure as a blended policy—general liability, employment practices and errors & omissions—offering $2 million per person with a $15 million annual aggregate subject to a $10,000 deductible, and noted sexual abuse and molestation coverage carried a $2 million per‑occurrence limit with a $15 million shared annual aggregate and a retroactive date that would apply if the district joins. She also highlighted an expanded cyber limit: because the district met the pool’s minimum security requirements, “we are changing this million dollar limit to $2 million for no additional contribution.”

Board members asked about prior‑acts coverage, transition gaps from claims‑made to occurrence policies, builder’s risk during construction, flood‑zone exceptions and the pool’s risk‑control services. Audrey said prior‑acts retroactivity for errors & omissions would reach back to March 1, 2003; sexual‑abuse retroactivity would be July 1, 2026 if the district joins. On builder’s risk, she said the pool provides an automatic $1 million extension for construction projects and additional coverage can be purchased in advance.

Staff told the board the competing bid from USI was roughly $300,000 higher for property coverage in the district’s review; after discussion the board approved the renewal package as presented. The board did not identify individual roll‑call votes on the record; the motion carried on a second and a voice vote.

The pool representative said, if the board authorizes the change, the pool would follow up with building inspection reports, final contribution figures reflecting the adjusted building values, and onboarding meetings between the pool’s underwriting, risk control and claims teams and district staff.

The insurance renewal vote took place near the end of the insurance discussion; the board approved the renewal and staff will proceed with contract and implementation steps.