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Hackberry Elementary School District #3 board adopts broad policy updates, declines one referral policy
Summary
At a July 14, 2025 special meeting in Kingman, the Hackberry Elementary School District #3 governing board approved a large package of advisory policies and regulations, modified Policy 822 to add a 15-minute quorum wait, and voted not to adopt Advisory Policy 716; most motions passed 4-0.
Leanne Donason, Governing Board President, called the Hackberry Elementary School District #3 special meeting to order on July 14, 2025, at Cedar Hills School in Kingman and the board completed roll call with one member absent. Tammy Herrera moved to approve the meeting agenda; Pam Adams seconded and the motion passed 4-0.
The board reviewed and acted on a large set of advisory policies across governance, student programs, and fiscal operations. On second reading the board did not adopt Advisory Policy No. 716 (JLDAB — Referrals to Other Agencies); the motion not to adopt was made by Pam Adams, seconded by Valerie Grimes, and recorded as passed 4-0. The board approved second readings and adoption of Advisory Policies Nos. 783–786 (student fund-raising, student discipline exhibits, parental involvement, and public concerns about instructional resources) on a motion by Tammy Herrera, seconded by Valerie Grimes (passed 4-0). The board also approved Advisory Policy No. 808 (Regulation IHB-R — Special Instructional Programs) on a motion by Tammy Herrera, seconded by Pam Adams (passed 4-0).
The governing board approved several governance and procedural policies (Nos. 819–821) on a motion by Valerie Grimes, seconded by Tammy Herrera (passed 4-0). For Policy No. 822 (Board Powers and Responsibilities), the board approved the policy with a specific revision to the Quorum and Vacancies section to include a 15-minute wait time; that revision was adopted on a motion by Valerie Grimes, seconded by Tammy Herrera (passed 4-0).
The meeting record shows the board handled a broad set of additional policy items (Nos. 823–857), including deletions and new exhibits/regulations; the board approved adoption of Advisory Policy Nos. 823–857 on a motion by Valerie Grimes, seconded by Tammy Herrera (passed 4-0). Advisory Policy No. 858 was approved with the removal of section BIBA-R (motion by Valerie Grimes, seconded by Leanne Donason; passed 4-0). The board approved Advisory Policies Nos. 859–862 and Nos. 863–865 (motions and seconders recorded; each passed 4-0).
On matters covering fiscal management and operations, the board conducted first readings for Advisory Policies Nos. 876–905 (including budget, purchasing, payroll, audits, inventories, payment procedures and property disposition) and then approved the adoption of Advisory Policy Nos. 876–905 on a motion by Pam Adams, seconded by Tammy Herrera (passed 4-0).
Procedural notes recorded in the agenda: members of the public may address the board during open or limited call-to-the-public segments for up to three minutes, and visitors must complete a speaker form prior to the meeting. The board adjourned at 10:50 a.m. on a motion by Tammy Herrera, seconded by Valerie Grimes. The agenda posting was certified as posted July 3, 2025 at the district office; the certification lists Leanne Donason as Governing Board President.
Votes at a glance: Approval of the board agenda (motion: Tammy Herrera; second: Pam Adams) — passed 4-0; Advisory Policy No. 716 not adopted (motion: Pam Adams; second: Valerie Grimes) — passed 4-0; Advisory Policies Nos. 783–786 adopted (mover: Tammy Herrera; second: Valerie Grimes) — passed 4-0; Advisory Policy No. 808 adopted (mover: Tammy Herrera; second: Pam Adams) — passed 4-0; Policies Nos. 819–821 adopted and Policy 822 adopted with revision adding 15-minute wait for quorum (mover: Valerie Grimes; second: Tammy Herrera) — passed 4-0; Policies Nos. 823–857 adopted (mover: Valerie Grimes; second: Tammy Herrera) — passed 4-0; Policy No. 858 adopted with removal of section BIBA-R (mover: Valerie Grimes; second: Leanne Donason) — passed 4-0; Policies Nos. 859–862 and 863–865 adopted (movers/seconders recorded) — passed 4-0; Policies Nos. 876–905 adopted (mover: Pam Adams; second: Tammy Herrera) — passed 4-0.
What happens next: The board invited submission of agenda items for the next meeting by emailing Christina Ramirez (cramirez@hesd.net). The next scheduled meeting is August 12, 2025. The meeting record contains no minutes of substantive debate in the agenda text; recorded actions are motions and formal votes as listed above.
