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Hackberry board flags $78,000 variance, approves FY26 budget revision and AFR correction request
Summary
Business Manager Sam Dell told the board a $78,000 variance between fund balances and cash balances was traced to prior-year revenue postings; the board approved an FY26 budget revision and voted to request a revision to the FY24 AFR. The FY24 audit corrective action plan covering 41 findings has been completed and uploaded to the Auditor General's office.
During its Sept. 9 meeting the Hackberry Elementary School District #3 Governing Board reviewed audit and budget matters after Business Manager Sam Dell reported a $78,000 variance between fund balances and cash balances that was traced to prior administration errors in posting revenue between FY24 and FY25. Sam Dell said manual corrections were made and the report now reflects accurate balances.
Sam Dell also updated the board on the FY24 financial audit, reporting that the corrective action plan addressing 41 findings has been completed and uploaded to the Auditor General’s office; some supporting documents (for example, 2023 conflict-of-interest forms) remain outstanding and are being located.
On budget specifics, the business manager reported that cash on hand grew 2% year‑over‑year and that 31% of the FY26 budget remained unencumbered. He stated a current budget capacity of $245,000 and noted $100,000 will be needed for classified‑staff wages, leaving $145,000 available after that allocation. The board voted, 3-0, to approve a revision to the FY26 expenditure budget to align adopted assumptions with post‑legislative session changes, update the tax rate and auditing-service budget, adjust federal grant allocations and allocate additional capital capacity.
Following the audit corrections and budget revision vote, the board approved a motion to request revision of the FY24 Annual Financial Report (AFR) to reflect corrected revenue postings; that motion passed 3-0. The minutes record that corrective journal entries were prepared in consultation with the Auditor General’s office and CWDL audit services.
