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Committee approves $149,300 in construction change directives to keep library work moving
Summary
The Library Building Committee approved a $149,300 not‑to‑exceed package of construction change directives (CCDs) to allow contractors to proceed while final pricing is verified, citing schedule pressure and near‑term deliveries of shelving and carpet.
The Library Building Committee voted to approve a $149,300 not‑to‑exceed package of construction change directives, a set of allowances intended to keep contractors working while final pricing is collected.
Committee members heard a detailed presentation from Mike Williams (LPAA), who said the CCDs package — itemized as PCOs and PRs — "will enable us to expedite completion of the project as opposed to waiting for pricing to turn around." Williams explained the committee uses NTE (not‑to‑exceed) allowances and a daily slip process so the owner can track actual costs against the allowances after the work is performed.
The list included electrical changes for exit lighting and exterior circuits (NTE $10,300), full sidewalk replacement on West Main and Parkman streets including a church entrance (NTE $69,000), tree removal and stump grinding (NTE $15,000), ceiling work and coordination in the children's reading room (NTE $8,500), and a series of smaller items such as access‑control rough‑ins, door frame replacement and miscellaneous hardware adjustments.
Committee members asked whether the sidewalk work was necessary; Williams said the Department of Public Works had the locations "on their radar" and that DPW would contribute 20 percent toward the sidewalk cost. Project manager Steve Theren said the schedule is tight — with a contractor‑issued completion date of Sept. 1 — and that repeated delays waiting for subcontractor pricing prompted the committee to issue CCDs so the work can continue without jeopardizing near‑term deliveries such as shelving and carpet.
Lynn moved and Emry seconded the CCD motion. The committee conducted a roll‑call vote; the chair announced the motion was approved.
The committee was told that final contractor pricing will be vetted and reconciled against the NTE allowances and that any credit or overrun will be tracked and reported back to the committee. The approval was presented as a way to "sprint to the finish" while preserving records to reconcile costs later.
Next steps: staff will continue to track PCO/PR slips for each item, reconcile final invoices to the NTE allowances, and report any differences to the committee.
