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Cedar Hill adopts public-records and records-retention policies
Summary
The Cedar Hill board unanimously approved Resolution 2025-01 (Public Records Policy) and Resolution 2025-02 (Records Retention Policy) on Jan. 6, adopting guidance tied to the MTAS retention schedule and acknowledging potential costs for records requests.
The Cedar Hill Board of Mayor and Commissioners unanimously adopted two administrative policies on Jan. 6: Resolution 2025-01, a Public Records Policy, and Resolution 2025-02, a Records Retention Policy that follows the Municipal Technical Advisory Service (MTAS) retention schedule.
Mayor Edwards explained the need for a public-records policy and noted the cost associated with fulfilling request requirements. The board approved Resolution 2025-01 on a motion by Mayor Edwards, seconded by Commissioner Kirby. The Records Retention Policy (Resolution 2025-02) was presented with reference to the MTAS schedule and approved on a motion by Mayor Edwards, seconded by Vice Mayor Pettus.
Minutes record unanimous votes for both resolutions (Ayes: Commissioner Kirby, Vice Mayor Pettus, Mayor Edwards). The board did not specify fee schedules or implementation dates in the minutes; the MTAS schedule is publicly available online for reference.
The policies are intended to clarify which documents the city must retain and which may be destroyed under the MTAS guidance; staff will follow the approved schedule when processing records and retention actions.
