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County IT recommends AV and accessibility upgrade for auditorium; estimated cost $7,000–$10,000
Summary
County IT reported recurring projector and microphone failures and said Department of Justice WCAG 2.1 accessibility standards require upgrades; staff recommended replacing projectors with TVs, upgrading microphones and adding hearing‑assist connectivity, and will return comparative cost quotes.
Madison County’s IT director briefed the board July 1 on problems with the courthouse auditorium’s audiovisual system and near‑term accessibility requirements. The director said the back projector has become unreliable, room microphones are worn and the Department of Justice’s adoption of WCAG 2.1 accessibility requirements means the county needs hearing‑assist solutions by the compliance deadline.
The IT director recommended replacing projectors with wall‑mounted TVs to improve remote meeting image quality, upgrading microphones and adding hearing‑aid‑compatible systems. He provided a rough budget range of $7,000 to $10,000 for the combined work and said the county could likely get TVs for less than projector replacement and reduce recurring contractor call‑out costs. Staff will gather detailed quotes, compare repair versus replacement costs (including bulb replacement and ladder/maintenance logistics), and present recommendations at the July workshop.
Next steps: IT and procurement will collect at least two cost comparisons (repair vs. TV replacements), estimate lifespan and maintenance costs, and return to the board with recommendations and firm bids.
