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Audit report flags appointing-authority documentation at McNeese; three agencies earn perfect compliance reports
Summary
The quarterly compliance audit report found mostly documentation deficiencies across 10 audited agencies, flagged McNeese State University for a documentation area of concern (56% appointing-authority approval), and commended three agencies for perfect audits; director offered legislative updates including tracking of House Bills 228 and 441.
Melinda Robert, Compliance and Audit Administrator, presented the State Civil Service compliance audit quarterly report for audit cycle 10 (audit period beginning 07/01/2025 through 06/30/2027). She said the report separates rule discrepancies from documentation discrepancies and uses a new compliance calculation based on the ratio of compliant items to total items audited.
Of the 10 agencies in the report, three improved overall compliance, three declined slightly, and four maintained the same overall compliance as the prior cycle. The majority of deficiencies were documentation-related and not escalated into rule violations. McNeese State University was the only agency listed with an area of concern: "Their appointing authority approval was 56%" due to delegation documentation that did not include the director of human resources and student employment, Robert said; staff recommended the agency update its documentation.
Robert commended Acadiana Area Human Services District, Teachers Retirement System of Louisiana, and Louisiana Tech University for achieving 100% compliance in all audited categories. She said the compliance report has been restructured and noted changes to auditing of the performance evaluation system (PES), which the department will not audit in cycle 10 because it has transitioned to continuous performance management (CPM).
In the director's report that followed, Byron told commissioners agency fiscal staff have been working on operating budgets and appropriations presentations; he said the department has already appeared before Senate Finance and House Appropriations. Byron identified two legislative items the department is tracking for the upcoming session: House Bill 228 (a sunset/recreation bill the director said is being carried by Representative Stagney) and House Bill 441 (by Representatives Freeman and Newell) related to the sewage and water board provision the commission has monitored in prior sessions. He also highlighted implementation of special entrance rates and completion of the first year of continuous performance management.
Commissioners asked no additional questions about the audit report before the meeting moved to an executive session agenda item.
