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Council approves top two vendors for tree‑clearing, mulching and ROW work
Summary
After reviewing ten bids, council approved staff's recommendation to accept two top vendors — Lyellco/LICO and South Texas Tree Service — for future task orders under RFP No. 26 for right‑of‑way clearing, mulching and ditching; the council approved staff’s approach to lock in competitive unit pricing and have task orders return to council as required.
The Lago Vista City Council voted to accept staff’s recommendation of two primary vendors for the city’s RFP No. 26 for tree clearing, mulching and right‑of‑way maintenance: Lyellco (LICO) and South Texas Tree Service.
Victor (staff) told the council ten proposals were received; staff had evaluated bids by using a sample task order to compare pricing. Councilors debated awarding the top two firms versus adding a third (Synthesis) because the third had significantly higher pricing. The council discussed how task orders would be authorized, how the work would be classified in the budget (CIP vs maintenance/operations) and whether the pre‑selection would replace the need to bid each specific job. Staff said large projects over the city manager's signature authority would still return to council for approval and that selection among the prequalified vendors would often be based on availability and capacity as well as price.
Councilor Prince moved to accept the staff recommendation to approve the top two companies — Lyellco (LICO) and South Texas Tree Service — to perform future work under the RFP; the motion was seconded and carried in voice vote.
Staff said that price locks from the competitive sealed proposal process will be used to plan CIP scopes and expedite task‑order pricing; final task orders and contract documents will be brought back to council when required by law or procurement thresholds.
What’s next: Staff will finalize contract documents and return with task orders and budget allocations for specific CIP phases or maintenance needs. Council asked staff to consider adding a third vendor if needed for capacity and to ensure fair opportunity across contractors.
