Danbury Board of Awards unanimously extends multiple service contracts and approves equipment and design amendments

The City of Danbury Board of Awards met on June 17, 2026, at 10:02 A.M. in the Purchasing Department conference room and unanimously approved a series of one-year contract renewals and several amendments to previously awarded purchase orders and contracts. Purchasing Agent C. Volpe presented vendor renewals and change requests while noting timing constraints tied to the fiscal-year system changeover.

The board unanimously extended the existing contract for the Lake Kenosia Commission advisor, with C. Volpe reporting that Edward Siergiej had offered to “hold his current billing rate for an additional year” at $45.00 per hour. The board also extended annual maintenance and on-call contracts with A&J Generator, Clear Water Industries (annual cost $19,200.00 for HVAC water-treatment services), McKenney Mechanical (emergency HVAC and welding), Northeastern Communications/NorcomCT (radio repair), Acorn Electrical Contractors (on-call electrical), and Harper Haines Fluid Control, Inc. (valve maintenance), each at the vendors’ existing rates as they agreed to hold pricing for one additional year.

The board approved a requested rate increase for Jim’s Welding Service, the sole bidder on the welding-services RFQ. C. Volpe said owner Jim Beckman requested raising the standard billing rate from $54.00 to $64.00 per hour and that the vendor “has provided these services for many consecutive years” and remains well regarded by requisitioning departments. Volpe further noted that the requested rate is approximately half the billing rates of welders listed on the State of Connecticut contract for Fairfield County. S. Hanley moved to extend Jim’s Welding for an additional year at the new rate; D. Garrick seconded and the motion carried unanimously.

The board approved an amendment to the previously awarded sole-source purchase of a Rausch C90 HD CCTV sewer inspection system from Sanitary Equipment Company (initial award $59,730.75). The Public Utilities Department requested adding two optional items — an electric lift for $5,604.00 and a rearview camera for $2,240.00 — for a combined additional cost of $7,844.00; K. Higgins moved to amend the purchase order, D. Garrick seconded, and the amendment was approved unanimously.

K. Higgins also requested and the board approved a $29,000 amendment to TRC Engineers’ on-call engineering services for the Margerie Water Treatment Plant fuel oil storage tank replacement. C. Volpe said the additional funds would cover extra administration and provide a reserve should oil contamination be encountered; the additional services were noted to be charged to account #WATER2023.9814-7000.0599.

Core & Main, the incumbent on the manhole frames and covers bid, requested unit-price increases and stated it could hold pricing only through Dec. 2026. The board approved the price increases and shortened extension period after staff review found the requested changes reasonable.

Other actions taken included routine one-year renewals for several time-and-material and unit-price contracts where vendors agreed to maintain current pricing. The board added a late agenda item to approve HB Fishman & Co., Inc. roof system closeout services for the West Lake Water Treatment Plant; the original contract award totaled $33,400 with an executed purchase order for $32,800, and the board approved an additional $6,000 to cover a final site visit, punch-list review and closeout paperwork. C. Volpe said the backup information was received the prior afternoon and that June 17 was the last day to process change orders in the outgoing financial system before the MUNIS transition.

Votes at a glance: each motion was seconded and recorded as carried unanimously in the transcript; specific tallies (yes/no/abstain counts) are not specified in the meeting record.

Having completed the listed business, Attorney T. Norris made a motion to adjourn, D. Garrick seconded, and the Board adjourned at 10:15 A.M.