Lynchburg council approves used pickup, picks up OPERS contributions, OKs CCTV contract and changes employee chain of command

The Village of Lynchburg Council on Nov. 14 approved a series of motions the council described as time‑sensitive, including the emergency purchase of a used pickup, a change to employee pension handling and a CCTV contract for village facilities.

The council voted 6‑0 to waive the three‑reading rule and later adopted Resolution 2024‑07 to authorize the purchase of a 2018 Nissan Frontier. The adoption motion was made by Marty Bailey and seconded by Chris Toller and passed unanimously.

Council also voted to waive the three‑reading requirement and unanimously adopted Resolution 2024‑08, which directs the Village to pick up the statutorily required employee contribution to the Ohio Public Employees Retirement System (OPERS) pursuant to Internal Revenue Code Section 414(h)(2). The waiver and adoption votes were each 6‑0.

Separately, council authorized the Village Administrator to enter a contract with Greystone System to install a CCTV camera system covering the street garage and sewer plant for $296.50 per month; that motion (moved by Dave Minton, seconded by Chris Toller) passed 6‑0.

On a personnel matter, the council approved a change to the employee handbook that alters the chain of command; that motion passed 5‑1. Council member Judy Davis clarified the effect of the change, saying the revision ‘‘is going from the Village Administrator being over the Fiscal Officer to the Village Administrator no longer being over the Fiscal Officer.’’ The transcript does not record which council member cast the lone opposing vote.

Votes at a glance

• Resolution 2024‑07 (purchase 2018 Nissan Frontier): waiver of three‑reading (moved by Dave Minton, seconded by Chris Hamlin) — 6‑0; adoption (moved by Marty Bailey, seconded by Chris Toller) — 6‑0. Outcome: approved.

• Resolution 2024‑08 (OPERS pickup pursuant to IRC §414(h)(2)): waiver of three‑reading (moved by Dave Minton, seconded by Chris Hamlin) — 6‑0; adoption (moved by Chris Hamlin, seconded by Marty Bailey) — 6‑0. Outcome: approved.

• Greystone System CCTV contract (street garage and sewer plant): motion to allow Village Administrator to enter contract (moved by Dave Minton, seconded by Chris Toller) — 6‑0. Monthly cost: $296.50. Outcome: approved.

• Employee handbook chain‑of‑command policy change: (moved by Dave Minton, seconded by Chris Toller) — 5‑1. Outcome: approved. Clarification provided by Judy Davis that the change removes the Village Administrator’s supervisory authority over the Fiscal Officer.

What it means

The council treated the vehicle purchase and the OPERS pickup as emergency items by waiving the three‑reading rule so action could be taken immediately. The OPERS action implements a payroll/pension administrative choice referenced to Internal Revenue Code Section 414(h)(2); the resolution text was provided to council but the transcript contains no dollar amount or fiscal cost estimate associated with the OPERS pickup.

The CCTV contract will place cameras at two village facilities for ongoing monitoring at the stated monthly cost. The employee handbook change alters supervision lines for the Fiscal Officer; council did not provide additional implementation details in the meeting record.

Next steps

The transcript indicates the motions carried as recorded; the meeting record notes written reports were provided for several items and that the Village Administrator will execute the approved contract. No additional votes were scheduled in the minutes included with the transcript.