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Lynchburg council reviews July finances, directs fiscal officer to deliver packets before meetings
Summary
Village Administrator Ashley Campbell reported July receipts of $87,911.26 and expenses of $122,715.90, leaving a $34,804.64 deficit that council attributed to a biannual OWDA loan payment; council directed Fiscal Officer Jordan Groves to circulate monthly financial reports at least 48 hours before meetings and deferred approval of July reports to its Sept. 12 meeting.
Village Administrator Ashley Campbell presented the village's July financial report at the Aug. 8 Lynchburg council meeting, saying July receipts were $87,911.26 and July expenses were $122,715.90, leaving expenses over receipts of $34,804.64. Council member Tagg Pendleton asked what drove the higher expenses; Campbell said the biannual OWDA loan payment had been made during the period.
The Finance Committee report, presented by Judy Davis, recapped a committee meeting held Aug. 8 at 6:00 PM (committee members: Davis, Chris Toller, Chris Hamlin; Ashley Campbell also attended; Fiscal Officer Jordan Groves was absent). Committee members reviewed finance reports and requested a signed time-off sheet; they adjourned at 6:32 PM and set the committee's next meeting for Sept. 12, 2024 at 6:00 PM.
After consulting Village Solicitor Randalyn Worley, Campbell told council that other villages provide finance reports in the council packet prior to meetings. Council directed that the Fiscal Officer, Jordan Groves, will send monthly financial reports at least 48 hours prior to council meetings so council members can review them in advance. The Finance Committee will otherwise meet only as needed. July's financial reports will be approved at the September council meeting.
Why it matters: timely distribution of financial packets improves oversight and gives council members the opportunity to review transactions and ask questions before votes. The July figures show a single-month deficit driven by a known loan payment rather than recurring operating shortfalls noted in the meeting record.
Next steps: Fiscal Officer Jordan Groves is to circulate future monthly reports at least 48 hours before meetings; July financials will return for approval in September.
