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Mayfield Heights approves $147,700 master-plan contract with OHM Advisors after consultant presentation
Summary
Council authorized a not-to-exceed $147,700 contract with OHM Advisors to produce an updated master plan after an earlier committee presentation that stressed broad community engagement, youth workshops and a roughly 12-month timeline.
Mayfield Heights City Council on June 22 authorized a contract with OHM Advisors to prepare an updated master plan for the city, approving an amount not to exceed $147,700.
The contract follows a committee-of-the-whole presentation by city staff and OM Advisors’ project manager Arthur Schmidt, who told council the city received 12 proposals in response to an April 2026 RFP and that a selection committee narrowed the field to three before recommending OHM Advisors. Jeremy, a city staff member who led the procurement briefing, said the fee was included in last year’s capital budget.
"Our goal is to create a blueprint — a playbook for the community — that includes actionable steps, responsible parties and time frames," Arthur Schmidt said, describing a process centered on broad outreach, pop-up events, online and paper surveys, stakeholder interviews, field walks and targeted youth workshops.
Council questioned the firm on engagement targets, data sharing and transportation analysis. Mr. Miner asked how youth workshops fit into community outreach; Schmidt said the firm will tailor youth and school-based work "so that those school children see this community in their eyes." Mr. Buffa asked how the team will ensure the participant sample reflects homeowners and renters; Schmidt said the outreach plan will be refined using census and local population data so the consultant can report demographic breakdowns and minimum thresholds for representation.
Before the vote, Miss Telbin raised a contract-detail concern: the master-plan contract’s current termination language did not explicitly require the consultant to deliver interim work products if the agreement ends early. Council asked that the city's instruments-of-service language be added to the contract so the city retains interim deliverables in the event of termination.
Council approved the resolution authorizing the agreement (Resolution 2026-44) by roll call. The contract's scope as described to council emphasizes engagement and producing an action-oriented plan that links priorities to potential funding sources and a roughly 12-month schedule for deliverables.
The council president said staff and the law department would finalize the instruments-of-service language before executing the agreement.
